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Direct Report: Fundraising Manager

Time Commitment: ~3–5 hours per week

Key Responsibilities:

Inquiry Management

• Address general donation inquiries (e.g., how to donate, tax receipts, dedication gifts)
• Vet fundraising initiatives to ensure alignment with SOS values and policies
• Escalate complex partnerships or event opportunities to the Fundraising Manager

Community Fundraising Support & Stewardship

• Act as the main point of contact for third-party fundraisers, providing guidance, resources, and encouragement
• Track fundraising activity, ensure proper donation submission, and follow up as needed
• Recognize and thank fundraisers through appropriate channels
• Identify and flag high-potential or repeat fundraisers for future engagement

Platforms, Systems & Tracking

• Track and report on fundraising data for internal records and impact reporting
• Support financial tracking and reporting (e.g., fundraising spreadsheets, donation summaries)

Coordination & Event Support

• Maintain a calendar of upcoming community fundraising activities
• Coordinate with internal teams (e.g., marketing, adoptions, merchandise) to support promotions and event execution
• Assist with occasional in-person event logistics, such as merchandise booths or community events
• Identify and recommend improvements to systems, processes, and communications to enhance efficiency and supporter experience

Desired Skills

• Strong organizational, time management, and attention-to-detail skills, with the ability to manage multiple tasks and follow through reliably
• Clear and professional communication skills, both written and verbal
• Ability to work collaboratively with cross-functional teams and manage volunteers effectively
• Proactive problem-solving skills and the ability to adapt quickly in a fast-paced environment
• Familiarity with Canva, Slack, and Square or comfort learning to use new platforms

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What does being an SOS Board Director look like?

Our Board provides governance, strategic oversight and leadership, working alongside our Executive Director, staff and volunteer team. Directors aren't expected to run the day-to-day operations of SOS. We're looking for people who can ask good questions, bring their expertise to the table and help us build a stronger organization for the long term.

Board Directors can expect to contribute approximately 2–3 hours per month, including:

• Quarterly Board meetings
• Quarterly committee meetings
• Serving on 1–2 Board committees
• Preparing for meetings and participating in Board discussions
• Contributing your professional expertise when it can help move SOS forward
• Supporting the organization's strategic priorities, governance and sustainability
• Being an ambassador for SOS and our mission in your own community and networks

Interested?

We'd love to hear from you.

Please send a cover letter outlining your interest in joining the Save Our Scruff Board and your resume to leeshelson@saveourscruff.org.

Know someone who would be a great fit? Tag them, share this post or send them our way.

Let's keep doing what we do best: keeping dogs where they belong.

Save Our Scruff Board Recruitment: FAQ

1. How much time does being a Board Director require?

We anticipate a commitment of approximately 2–3 hours per month. This includes quarterly Board meetings, quarterly committee meetings, preparation and follow-up, and participation in one or two Board committees. There may occasionally be additional opportunities to contribute expertise or support specific Board priorities.

2. How often does the Board meet?

The Board meets quarterly, with additional meetings scheduled only when needed. Directors are also expected to participate in quarterly committee meetings and serve on 1–2 Board committees.

3. What is the Board looking for in new Directors?

We are specifically seeking two senior leaders: one with significant Human Resources experience and one with significant Finance experience, ideally at the CFO or equivalent level and preferably within a charity or not-for-profit organization.

We're also looking for people who are strategic, collaborative, thoughtful and committed to Save Our Scruff's mission. Previous Board experience is an asset, but it is not required.

4. What is the recruitment timeline?

Applications open Friday, October 2 and close Friday, October 16.

First-round interviews will begin the week of October 19, followed by a second round of interviews. The goal is to bring recommendations forward to our annual general meeting in early-December.

Following Board approval, new Directors will participate in an orientation and onboarding process.

5. How do I apply?

Please send:

A cover letter outlining your interest in joining the Save Our Scruff Board, including the expertise and perspective you would bring; and your resume to leeshelson@saveourscruff.org by Friday, October 16.

We'd also encourage you to share this opportunity with someone in your network who might be a great fit

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Direct Report: Volunteer Manager

Works closely with: Transport Coordinator and Volunteer Team

Time Commitment: ~3–5 hours weekly, with additional time required when providing coverage for the Transport Coordinator

Commitment Length: 1 year

Overview of Tasks:

• Coordinate the onboarding of new Transport volunteers and coordinate Transport volunteer orientations to ensure new volunteers understand expectations, procedures, and safety protocols.
• Maintain and regularly update the Transport volunteer roster, ensuring volunteer information, availability, status, and other relevant records are accurate and current.
• Track volunteer participation, mileage,and assist with parking reimbursements where applicable.
• Support the ongoing cultivation, engagement, recognition, and stewardship of Transport volunteers in partnership with the Volunteer Manager, Transport Coordinator and Volunteer Coordinator.
• Help monitor volunteer engagement and identify opportunities to recognize, reconnect with, or further support volunteers.
• Provide administrative support to the Volunteer Manager, Transport Coordinator and Volunteer Coordinator, helping maintain organized records, communication systems, and volunteer documentation.
• Provide coverage for the Transport Coordinator during planned or unexpected absences. This may include reviewing transport requests, coordinating and assigning transports, communicating with drivers and internal teams, and ensuring transport needs continue to be met.
• Provide coverage for the Volunteer Coordinator during planned or unexpected absences. This may include reviewing volunteer applications, onboarding/offboarding volunteers, birthday shoutouts and end of month tasks, communicating with internal teams and applicants, and ensuring volunteer needs continue to be met.
• Maintain accurate volunteer and transport records and ensure relevant information is consistently documented.
• Support communication with volunteers through email, Slack, or other established communication channels as needed.
• Help identify gaps, challenges, and opportunities within volunteer administration and the Transport program and contribute ideas for improving systems and processes.
• Work collaboratively with the Volunteer Manager, Transport Coordinator, Volunteer Coordinator and relevant program and operations teams to support a consistent and positive volunteer experience.
• Ensure administrative and coordination tasks are completed with a focus on accuracy, clear communication, volunteer engagement, and organizational needs.

Required Skills:

• Strong organizational and administrative skills
• Excellent written and verbal communication
• Strong attention to detail and ability to maintain accurate records
• Ability to manage multiple priorities and stay organized
• Strong relationship-building and volunteer support skills
• Comfortable working independently while collaborating across teams
• Problem-solving skills and adaptability
• Proficiency with Google Workspace and spreadsheets
• Familiarity with Slack and email communication

Desired Experience:

• Experience supporting volunteers, volunteer programs, logistics, scheduling, or administration
• Experience with onboarding, orientation, training, or volunteer engagement is an asset
• Experience maintaining databases, rosters, spreadsheets, or other administrative systems
• Familiarity with Mailchimp or similar email communication platforms is beneficial
• Experience in a nonprofit, volunteer-driven, or animal welfare environment is an asset
• Passion for animal rescue and building strong, engaged volunteer communities

Role Purpose:

The Volunteer Admin serves as a key support to the Volunteer Manager, helping ensure the Transport and Volunteer program has strong administrative systems, an engaged volunteer base, and reliable program support. By taking ownership of volunteer roster management, onboarding and orientations, volunteer stewardship, tracking, and administrative support, this role allows the Transport Coordinator to focus primarily on coordinating transportation requests, matching drivers, managing day-to-day transport communication, and collaborating with internal teams.

The Volunteer Admin also provides essential coverage for the Transport Coordinator and Volunteer Coordinator when needed, helping ensure continuity of the Transport and Volunteer program and a consistent experience for both volunteers and the dogs they support.

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Time Commitment: Completely up to you! The awesome part of being an Event Day Volunteer is you will receive when there are events via email - if that works for you sign up! If not, all good, maybe the next one will.  

Role Overview: Events are a key component when it comes to fundraising, raising awareness across Southern Ontario & connecting with our communities so, events are held all over the GTA. In this role, depending on the event, the following tasks will be required: Set-up and tear down, guest assistance, logistics support, registration (if needed), sharing information about what SOS is about, assisting selling merch, etc. 

General Skills: 

• Customer service oriented and problem-solving skills
• Punctual, reliable, and responsible 
• Comfy with large crowds and dogs
• Able to work independently and as part of a team

To join this database please complete THIS LINK. 

We will send out opportunities via email as they arise. There is no obligation - simply reply if you wish to attend and help out.

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Direct Report: Fundraising Manager

Time Commitment: ~3–5 hours per week

Overview of Tasks:

• Manage and optimize SOS’s Google Ad Grant account, including campaign creation, keyword strategy, ad copy, and ongoing performance monitoring.
• Develop and implement a website optimization strategy focused on increasing online donations and other key conversion goals.
• Analyze website and campaign performance data, identifying opportunities to improve traffic quality, user experience, and conversion rates.
• Collaborate with Fundraising and Marketing teams to enhance landing pages, donation pages, and calls-to-action.
• Provide regular reporting and recommendations to improve digital fundraising performance and overall return on investment.

Required Skills:

• Experience managing Google Ads campaigns, preferably including the Google Ad Grant program.
• Understanding of website optimization, user experience, and conversion rate optimization principles.
• Familiarity with Google Analytics, Google Tag Manager, or similar reporting tools.
• Strong analytical and problem-solving skills with the ability to translate data into actionable recommendations.
• Excellent communication and collaboration skills, with the ability to work independently and manage ongoing priorities.

Desired Experience:

• Experience with nonprofit digital marketing or fundraising.
• Familiarity with Squarespace.
• Experience with A/B testing, landing page optimization, or journey design.
• Passion for animal welfare and Save Our Scruff’s mission.